Our client is looking for a Supply chain Executive to join their team and support with a Maternity cover. The chosen candidate will:
Procurement & Order Management
- Analyze historical sales data and demand forecasts to generate and issue Purchase Orders (POs) for regular inventory and A&P requirements.
- Vigorously track supplier lead times and shipping schedules, proactively following up on delayed shipments and carrying over unfulfilled quantities to subsequent orders.
- Review proforma invoices upon issuance to identify stock cuts early, adjust order cycles, and input data into the system prior to receiving final commercial invoices.
- Create new item cards, maintain up-to-date supplier price lists, and calculate product margins and markups as requested by leadership.
Logistics, Freight & Customs Coordination
- Source competitive freight quotes from forwarders, tracking shipments to ensure adherence to estimated time of arrival (ETA) timelines.
- Resolve quote discrepancies and address transit delays directly with freight and logistics partners.
- Calculate excise duties and liaise closely with customs brokers to ensure compliant clearance of incoming shipments.
- Coordinate batch, expiry date, and specialized label printing (e.g., surgical spirit, nail polish remover) with local print suppliers.
Inventory Control & System Costing
- Execute stock costings in the system upon receipt of goods to update landed costs and inventory values.
- Monitor stock cards to ensure absolute accuracy in item descriptions, pricing, and critical expiry date entries.
- Manage price increases and structural price changes within the ERP system, liaising with IT via designated templates for system-wide updates.
Commercial & Retail Liaison
- Input confirmed pricing into the system following Brand Manager sign-off and communicate updates promptly to sales representatives.
- Draft and distribute standardized product templates to retail partners and doors for new item launches, barcode updates, and price adjustments.
- Compile daily, monthly, and yearly administrative, stock, and purchasing reports to support management decision-making.
WORKING HOURS:
MONDAY - THURSDAY: 08:00 - 17:00
FRIDAYS: 08:00 - 14:30
Requirements
- Sharp attention to detail, strong analytical capability, and a proactive approach to troubleshooting supply chain delays.
Education and experience
- Strong understanding of landed cost calculations, margins, markups, excise duty processes, and proforma reconciliation.
- Fluent in English (written and spoken) with exceptional communication skills to negotiate with international suppliers and local freight brokers.
- Previous experience in procurement, supply chain administration, purchasing, or logistics coordination—preferably within FMCG, retail, or wholesale distribution will be given preference.
- Proficiency in ERP/inventory software (e.g., Shireburn, SAP, Navision, or similar) and advanced MS Excel capabilities.
Kindly note that some vacancies are only considering Maltese or EU nationals in line with Jobsplus requirements. More information can be found here.
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Supply Chain, Transport & Warehousing Jobs in Malta involve logistics and transportation of products. Jobs in supply chain, transport & warehousing include logistics, procurement, warehousing, supply planning, air, land and sea freight, route operation, drivers and courier roles.
