Purchasing Officer

Our client is looking for a detail-driven and proactive Purchasing Officer to join their procurement team to help ensure seamless supply continuity and high operational standards.

Key Responsibilities

• Review Material Requirements Planning (MRP) outputs and execute orders to align with production schedules, preventing both stockouts and excess holding costs.
• Process purchase requisitions, solicit competitive quotes, evaluate vendor proposals, and issue approved purchase orders in line with corporate authorization thresholds.
• Manage day-to-day vendor interactions, track supplier performance, maintain the Approved Supplier List (ASL), and assist with new vendor qualification procedures.
• Secure, verify, and maintain essential supplier certifications and regulatory documents required by Quality Assurance, Regulatory Affairs, and Good Manufacturing Practice (GMP) standards.
• Liaise with Warehouse, Logistics, QA, and Finance teams to investigate and resolve delivery discrepancies, supplier complaints, and invoice issues.
• Maintain master purchasing data to ensure full traceability; collaborate with the Purchasing & Logistics Manager to track spend, cost-saving initiatives, and vendor KPIs.
• Identify and implement process optimizations to elevate purchasing workflows, supplier collaboration, and internal efficiency.

Requirements

• Diploma or Degree in Procurement, Supply Chain, Logistics, Business Administration, or a related discipline.
• Demonstrated professional track record within purchasing, supply chain, or inventory management (experience in a regulated or GMP environment is an asset).
• Excellent negotiation, organizational, and numerical skills, paired with fluency in written and spoken English.
• Detail-oriented, analytical problem-solver capable of working autonomously and effectively across cross-functional teams.

Benefits

• Performance bonus
• Health insurance.
• Regular medical check-ups.
• Access to employee wellbeing programmes.
• Gym and wellness discounts.
• Mental health support initiatives.

Supply Chain, Transport & Warehousing Jobs in Malta involve logistics and transportation of products. Jobs in supply chain, transport & warehousing include logistics, procurement, warehousing, supply planning, air, land and sea freight, route operation, drivers and courier roles.