Flight Logistics Coordinator

Our client is looking to employ a Flight Logistics Coordinator to join their growing team. Your responsibilities will include but not limited to:

• Develop and maintain updated logistical schedules, crew change plans, and reservations.
• Regularly update the Personnel Movement Report, recording crew movements accurately.
• Manage and keep current offshore workers' files, certifications, personal documents, and relevant certificates, including medical reports.
• Oversee the logistics of courses/training for personnel.
• Address personnel matters in collaboration with Crew & Drilling Contractors.
• Delegate incoming requests to the Head of Department and adhere to given instructions.
• Maintain the Company's positive image during client interactions and presentations.
• Enter applications into the database efficiently.
• Coordinate flight itineraries and handle the booking of hotels, transport, and airline reservations, updating confirmed bookings in the respective spreadsheet.
• Aid in preparing OK to Boards and Change of Crew Letters, as well as verify and approve invoices against the internal spreadsheet.
• Assist in compiling necessary documentation for visa applications and residence permits as required by the Department's clients.
• Undertake general administrative duties as needed.

Requirements

• Strong attention to detail is essential.
• Proficient in verbal and written English.
• Demonstrated organizational and time management skills.
• Goal-oriented and capable of working both independently and collaboratively.
• Ability to thrive under pressure.
• Willingness to be available after office hours and on weekends to assist clients 24/7, considering the industry's nature.

Benefits

• Health Insurance following the 6 month probation period.

Education and experience

• Prior experience in a similar role.
• Relevant educational qualification.

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Supply Chain, Transport & Warehousing Jobs in Malta involve logistics and transportation of products. Jobs in supply chain, transport & warehousing include logistics, procurement, warehousing, supply planning, air, land and sea freight, route operation, drivers and courier roles.