Konnekt forms part of a consortium handling temporary employment for the European Border and Coast Guard Agency, commonly known as Frontex, based in Warsaw, Poland. The consortium is formed by EMCS, HRK, & Konnekt. By applying for this role, you consent to share your information with the consortium partners.
We are looking for a Poland-based Project Assistant to form part of the interim staff of FRONTEX who will provide support in specific areas.
Interim Project Assistant in Human Resources and Corporate Services Division / Human Resources Unit / Personnel Administration Sector
- to support Head of Sector and Team Leaders in identifying opportunities for simplification, automation, and streamlining of tasks;
- to provide IT-related support to non-IT teams and work optimisation projects (automation, ticketing, offshoring, support hubs, document management);
- to support planning, creation and implementation of IT tools and communication platforms designed for HR (including concept development, user testing as well as cooperation with business managers and the IT back office);
- to identify and support continuous improvements to existing IT tools and platforms by managing and implementing change requests;
- to create automation tools in regular office software (Outlook, Excel etc.);
- to support content management for the internal staff knowledge base;
- to create clear, engaging and visually appealing information materials for publication on the organisation’s intranet;
- to create webinars and videos and other visual assets based on received content (command of PowerPoint, SharePoint, MS Teams, Visio and other tools required);
- to collaborate effectively with stakeholders across the organization;
- to perform administrative tasks and duties as required.
Essential Requirements
- Successfully completed secondary education related to the business needs.
- At least 2 years of professional experience in the specific area depending on the business needs.
- Very good skills in the main MS Office software (Word, Excel, Outlook).
- Very good command of both written and spoken English (at least B2)
Advantageous criteria
- Depending on the business needs, the following criteria are considered advantageous:
- University degree in the field of business administration, finance or economics;
- Knowledge of the EU financial regulatory framework;
- Additional education related to asset management;
- University degree in public relations,
- Journalism or languages;
- Depending on the business needs, the following criteria are considered advantageous:
- Previous experience in supporting
- Project management, administrative and financial tasks;
- Previous experience working in an international or multilingual context.
- Experience in information management;
- Experience in finance and business management, public procurement or accounting;
- Support in organization of press and outreach events;
- Proofreading and editing, text formatting and graphical files, knowledge of publishing workflows;
- Experience in assisting in organization of meetings and events;
- Knowledge and experience in working with databases.
- Experience in professional layout tools such as Adobe Creative Suite (especially InDesign and Acrobat Pro) or MS Office Publisher.
- knowledge of additional EU language
Personal skills
- High level of responsibility and ability to take initiative;
- Very developed level of service orientation;
- Ability to prioritise;
- Ability to work under pressure and experience in organizing work and prioritizing accordingly;
- Ability to communicate efficiently at all levels internally and externally and in appropriate manner;
- Strong sense of accuracy and attention to detail;
- High level of discretion and ability to handle confidential matters;
- Proven organizational skills
- Ability to learn new skills and software
- Ability to work in a team.
Q&A's
1. What type of contract will I be signing?
Interim workers sign a temporary job contract (umowa o prace), not a civil contract (zlecenie) It provides employee rights to holidays (2 days after each month worked) and sick leaves paid (80%) after 1 month work. All according to the Polish labour code. The contracts are fixed-term: currently until December 22nd, 2026. Frontex has a Christmas-New Year break, and the next contract is signed for January-February according to initial budget plans. It is followed by the next contract from March till December- Christmas time. The total length of contracts summed cannot exceed 18 months.
2. What benefits does Frontex offer? Would I be able to get a Multisport card?
We offer Multisport cards for PLN 95 monthly deducted from your net salary and private medial care for PLN 160 monthly deducted from your net salary.
3. Where is the Frontex office I would be working out of?
Frontex has 3 premises in Warsaw where a particular department can work: Plac Europejski and Wronia Street in the city center near Rondo Daszyńskiego metro station and Tasmowa Street in Mokotów where you can commute by tram, bus, or train. Interims work in a hybrid mode: in the office and remotely from home.
