Konnekt forms part of a consortium handling temporary employment for the European Border and Coast Guard Agency, commonly known as Frontex, based in Warsaw, Poland. The consortium is formed by EMCS, HRK, & Konnekt. By applying for this role, you consent to share your information with the consortium partners.
We are looking for a Poland-based Project Assistant to form part of the interim staff of FRONTEX who will provide support in specific areas.
Interim Project Assistants
Interim Project Assistant in Return Division / Return Operations and Voluntary Returns Unit / Return Operations Sector / Return Support Team
- Provide day-to-day project and administrative support to the team, including calendar and correspondence management, appointment scheduling and coordination of deadlines.
- Support in the FRESO deployments planning and evaluation project and other related operational activities
- Support the daily allocation of tasks, monitor their completion and follow up on outstanding actions under the guidance of the supervisor.
- Organise internal and external meetings, workshops and events, including logistical arrangements, agenda preparation and circulation of supporting documents.
- Assist during meetings, draft minutes, record action points and coordinate follow-up with the responsible colleagues.
- Draft, format and proofread briefing notes, letters, reports, correspondence and other documents in accordance with the Agency’s standards and ensure appropriate follow-up.
- Prepare contributions to internal and institutional documents, reports and meetings in collaboration with other organisational entities.
- Prepare PowerPoint presentations and other materials for meetings, briefings and events.
- Compile and consolidate information, prepare statistical tables, graphs and charts, and contribute to routine and ad hoc reports covering the Team’s area of work.
- Register, file and retrieve documents using the Agency’s document management systems, ensuring accurate records and appropriate handling of sensitive information.
- Manage and update the Team’s shared folders and general workspace in MYFX, ensuring that documents are organised and accessible to authorised users.
- Maintain databases, contact lists, trackers and other shared administrative resources, and create or request functional mailboxes and distribution lists as needed.
- Update and maintain the Team’s time management tool, supporting the accuracy and completeness of entries.
- Liaise with other organisational entities and external stakeholders on administrative and logistical matters.
- Support onboarding and practical arrangements for new staff members.
- Carry out routine office support tasks, including copying, scanning and preparation of document sets, and contribute to other logistical arrangements.
- Identify opportunities to improve administrative workflows and perform other related administrative tasks assigned by the supervisor.
Project Assistant in Strategy, Governance and External Relations Division/Communications Office
- Technical support to media production projects and contract management
- Conducting on-location photoshoots, video interviews, filming with subject matter experts and operational staff
- Scriptwriting, production planning, and video-editing
- Management of audio-visual material (uploading, tagging, and validation of multimedia)
- Support in creating new systems and business processes for audiovisual material archive
- Developing multi-platform content, with a strong human-cantered storytelling focus
- Document management
- Research and data analysis
Essential Requirements
- Successfully completed secondary education related to the business needs.
- At least 2 years of professional experience in the specific area depending on the business needs.
- Very good skills in the main MS Office software (Word, Excel, Outlook).
- Very good command of both written and spoken English (at least B2)
Advantageous criteria
- Depending on the business needs, the following criteria are considered advantageous:
- University degree in the field of business administration, finance or economics;
- Knowledge of the EU financial regulatory framework;
- Additional education related to asset management;
- University degree in public relations,
- Journalism or languages;
- Depending on the business needs, the following criteria are considered advantageous:
- Previous experience in supporting
- Project management, administrative and financial tasks;
- Previous experience working in an international or multilingual context.
- Experience in information management;
- Experience in finance and business management, public procurement or accounting;
- Support in organization of press and outreach events;
- Proofreading and editing, text formatting and graphical files, knowledge of publishing workflows;
- Experience in assisting in organization of meetings and events;
- Knowledge and experience in working with databases.
- Experience in professional layout tools such as Adobe Creative Suite (especially InDesign and Acrobat Pro) or MS Office Publisher.
- knowledge of additional EU language
Personal skills
- High level of responsibility and ability to take initiative;
- Very developed level of service orientation;
- Ability to prioritise;
- Ability to work under pressure and experience in organizing work and prioritizing accordingly;
- Ability to communicate efficiently at all levels internally and externally and in appropriate manner;
- Strong sense of accuracy and attention to detail;
- High level of discretion and ability to handle confidential matters;
- Proven organizational skills
- Ability to learn new skills and software
- Ability to work in a team.
Q&A's
1. What type of contract will I be signing?
Interim workers sign a temporary job contract (umowa o prace), not a civil contract (zlecenie) It provides employee rights to holidays (2 days after each month worked) and sick leaves paid (80%) after 1 month work. All according to the Polish labour code. The contracts are fixed-term: currently until December 22nd, 2026. Frontex has a Christmas-New Year break, and the next contract is signed for January-February according to initial budget plans. It is followed by the next contract from March till December- Christmas time. The total length of contracts summed cannot exceed 18 months.
2. What benefits does Frontex offer? Would I be able to get a Multisport card?
We offer Multisport cards for PLN 95 monthly deducted from your net salary and private medial care for PLN 160 monthly deducted from your net salary.
3. Where is the Frontex office I would be working out of?
Frontex has 3 premises in Warsaw where a particular department can work: Plac Europejski and Wronia Street in the city center near Rondo Daszyńskiego metro station and Tasmowa Street in Mokotów where you can commute by tram, bus, or train. Interims work in a hybrid mode: in the office and remotely from home.
