We are currently recruiting on behalf of a well-established organisation for an HR Administration Coordinator to support the day-to-day operations of a busy HR department.
This role is ideal for a highly organised HR professional with experience in work permits, employee administration, and HR compliance. You will play a key role in ensuring accurate employee records, supporting onboarding, monitoring attendance, and coordinating HR processes across the business.
What You'll Be Doing
- Manage work permit and residence permit applications from start to finish, including renewals and liaison with the relevant authorities.
- Maintain accurate employee records and ensure compliance with immigration and employment requirements.
- Monitor time and attendance exceptions and support payroll preparation.
- Coordinate onboarding activities and employee documentation.
- Assist with employee benefits administration and HR-related queries.
- Support employee engagement initiatives and company events.
- Maintain HR systems and ensure compliance with GDPR and company procedures.
- Provide general administrative support across the employee lifecycle.
What We're Looking For
- Previous experience in HR administration, with hands-on responsibility for work permits and immigration processes.
- Experience liaising with government authorities regarding employment documentation.
- Strong organisational and administrative skills with excellent attention to detail.
- Ability to handle confidential information with professionalism and discretion.
- Proficient in Microsoft Office and comfortable using HR systems.
- Good command of written and spoken English.
- Experience with Shireburn Indigo and time & attendance software will be considered an asset.
Benefits
Kindly note that some vacancies are only considering Maltese or EU nationals in line with Jobsplus requirements. More information can be found here.
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Human Resources Jobs in Malta focus on the management of personnel within a company. Jobs in human resources within this sector include advisory, compensation, HR generalist, industrial relations, payroll, performance management, recruitment & selection and training & development roles.
