We are seeking an experienced, highly autonomous HR & Administration Assistant to join a company in the South of Malta. You will manage the daily human resources and administrative operations. The ideal candidate will be fully equipped to take ownership of end-to-end HR support processes, from payroll processing and work permit management to employee lifecycle admin.
What You'll Be Doing:
- Payroll Administration: Prepare, process, and reconcile monthly payroll accurately using Shireburn, ensuring full compliance with local employment laws, tax regulations, and statutory reporting for around 80 employees.
- Work Permits & Visas: Manage the end-to-end application, renewal, and tracking processes for employee work permits, residence cards, and visa documentation in coordination with relevant government authorities (e.g., Identity Malta).
- Employee Lifecycle Management: Coordinate complete onboarding and offboarding processes, including drafting employment contracts, collecting required documentation, organising welcome orientation, conducting exit interviews, and managing termination paperwork.
- HRIS & Data Management: Maintain and continuously update the HR Information System (HRIS) to ensure employee records, leave balances, performance tracking, and personal data remain strictly accurate and compliant.
- General HR & Admin Support: Serve as the primary point of contact for day-to-day employee inquiries, assist with HR policy implementation, maintain digital filing systems, and provide administrative support to senior HR management as needed.
What We're Looking For:
- Proven, local hands-on experience handling the full scope of HR administrative duties independently without requiring preliminary training
- Fully proficient in using Shireburn Indigo
- Demonstrated working knowledge of local labor laws, employment regulations, and work permit application processes.
- Able to work independently with minimal supervision
- Excellent organisational abilities, sharp attention to detail, strong problem-solving capacity, and absolute discretion in handling confidential information.
- Fluency in spoken and written Maltese and English
If you meet all the requirements and are ready to hit the ground running, we want to hear from you.
Kindly note that some vacancies are only considering Maltese or EU nationals in line with Jobsplus requirements. More information can be found here.
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Human Resources Jobs in Malta focus on the management of personnel within a company. Jobs in human resources within this sector include advisory, compensation, HR generalist, industrial relations, payroll, performance management, recruitment & selection and training & development roles.
