Our client is a well-established professional services firm based in Malta, providing a comprehensive range of corporate and business support services to a diverse portfolio of local and international clients.
Responsibilities:
* Oversee the daily operations of the reception area by welcoming visitors, offering refreshments, and directing them to the appropriate meeting room.
* Support the efficient day-to-day running of the office by assisting employees with scheduling appointments, organising documentation, and handling general administrative tasks.
* Manage the overall maintenance of the office by monitoring kitchen supplies, coordinating with vendors to replenish consumables, and ensuring timely delivery of required items.
* Administer stationery procurement by maintaining inventory records, tracking expenses, and ensuring office supplies are ordered and restocked as needed.
* Arrange bookings for local conferences, training sessions, and business travel, including assistance with international travel arrangements for staff.
* Organise restaurant reservations for directors and coordinate lunch orders when required.
* Maintain and update information within the company's internal database while communicating effectively with clients and management.
* Assist employees with meeting room reservations and ensure all meeting spaces, including the boardroom, are fully prepared with stationery, marketing materials, and other necessary resources before meetings.
* Provide administrative support to the Marketing and Human Resources departments as assigned from time to time.
* Manage communications with suppliers through telephone, post, and other correspondence on behalf of the company.
* Take responsibility for incoming and outgoing mail, including processing registered mail, arranging postal deliveries, and notifying staff of any issues related to correspondence.
* Monitor the functionality of office systems, including the telephone network and television equipment, and report or coordinate any required repairs.
* Schedule and coordinate regular maintenance for office facilities, equipment, and health and safety-related assets to ensure they remain operational and compliant.
Requirements
Benefits
Education and experience
Kindly note that some vacancies are only considering Maltese or EU nationals in line with Jobsplus requirements. More information can be found here.
Apply nowCustomer Service Jobs in Malta include roles that link the customer to the organisation, and ensure customer satisfaction with the product or service received. Jobs in customer service include customer support, front office, technical support and call centre roles.
