Senior Corporate Administrator

Our client is seeking to recruit a Senior Corporate Administrator who will manage a diverse portfolio of client.

Duties include: 

• Manage a portfolio of companies, trusts, partnerships, and/or special-purpose entities across Malta, Bermuda etc Prepare and file statutory documents including annual returns, amendments, director and officer appointments/removals, share transfers, and other corporate changes.
• Draft and review board and shareholder resolutions, minutes, notices, and meeting agendas.
• Coordinate and attend client meetings; prepare accurate minutes and follow up on action items.
• Maintain statutory registers and ensure up-to-date and compliant corporate records for all assigned entities.
• support formation, re-domiciliation, restructuring, and dissolution of client entities.
• Ensure entities comply with the Companies Act (Malta) and equivalent legislation in Bermuda and the BVI.
• Handle regulatory and statutory filings with the Malta Business Registry, Registrar of Companies, Bermuda Monetary Authority, and BVI Financial Services Commission.
• Conduct and review KYC/AML due diligence on client structures, coordinating with compliance teams as needed.
• Liaise with banks, auditors, legal counsel, regulators, and external service providers.
• Supervise one (or more) Corporate Administrator and oversee day-to-day workload allocation.
• Provide on-the-job training, guidance, and mentoring to more junior staff.
• Review junior team members’ work to ensure accuracy, quality, and compliance with internal procedures
• Act as a point of escalation for complex matters before involving management.
• Serve as a key point of contact for clients, responding to corporate and governance queries in a timely and professional manner.
•  Attend client meetings and prepare meeting minutes and supporting documentation.
• Maintain proper filing systems in accordance with internal policies and data protection requirements.
• Internal client reviews.

Requirements

• Minimum 3–5 years’ experience in corporate administration, company secretarial work, or corporate services.
• Strong understanding of company law and familiarity with common law jurisdictions, such as Malta, Bermuda, BVI.
• Experience attending and minuting board and shareholder meetings.
• Previous experience supervising or mentoring junior staff.
• Excellent written and verbal communication skills in English.
• Local experience is required for this role

Corporate Services Jobs in Malta focus on ensuring that companies follow best practices with regards to legal and financial issues. Jobs in corporate services within this sector include corporate administration, corporate executive, due diligence / AML, MLRO, regulatory compliance, residency & citizenship, and yachting & shipping roles.