Principal Office & Operations Coordinator

We are seeking a highly organised professional to manage and coordinate operations at the centre of a senior business and personal office.

Key Responsibilities:

• Oversee business operations across partnership platforms, holding structures, and regulated entities.
• Act as main interface with accountants, auditors, tax & AML advisors, and other service providers.
• Maintain corporate records, licences, statutory filings, and internal agreements (NDAs, MoUs, engagement letters).
• Establish and monitor budgets, cash-flows, and performance for business entities, assets, and personal/family commitments.
• Translate financial data into actionable scenarios for day-to-day, medium-term, and long-term decisions.
• Supervise and coordinate the Personal/Executive Assistant, set priorities, and ensure disciplined follow-up.
• Oversee personal logistics, residences, travel, and service providers at a supervisory level.
• Coordinate external branding and communications to align business activities with the Principal’s narrative.
• Ensure continuity, order, and clarity during periods of travel or absence.

Requirements

• Minimum 3–5 years of experience in a relevant role
• Ability to work autonomously and take initiative
• Comfortable with AI productivity tools; CySEC AML/Compliance certification preferred or willingness to obtain.

Benefits

• Dynamic and challenging work environment within a boutique firm
• Opportunity to play a key role in developing and structuring the organization

Education and experience

• Bachelor’s degree in Finance, Economics, Business Administration, or a related field

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Corporate Services Jobs in Malta focus on ensuring that companies follow best practices with regards to legal and financial issues. Jobs in corporate services within this sector include corporate administration, corporate executive, due diligence / AML, MLRO, regulatory compliance, residency & citizenship, and yachting & shipping roles.