Our client is seeking an experienced Corporate & Trust Manager to lead a team of front‑line Corporate & Trust Administrators in delivering a range of corporate administration services to clients operating across both corporate and trust structures.
The role sits within a Malta‑based organisation that provides corporate, trust, and compliance services to its own client base as well as to affiliated entities through a back‑office service agreement.
The successful candidate will report to the Managing Director, based in Malta, and will work closely with management across the Malta office, the affiliated CSP/trust entities, and staff and lawyers within the associated overseas law firm, while autonomously managing and leading a team of four administrators.
Duties / Responsibilities included but nit limited to:
- The Corporate & Trust Manager will act as a lead on certain key client relationships, being the primary contact and relationship manager.
- Manage incorporations of Bermuda companies and partnerships for clients.
- Each Administrator in the team has a portfolio of client companies (including private trust companies and trusts) and partnerships assigned to them.
- The Corporate & Trust Manager will be responsible to over-see the administration processes and client relationships, ensuring that all portfolios are being administered in accordance with policies and procedures. Corporate documents and resolutions drafted by the Administrators should be four-eyed by the Corporate & Trust Manager. Supporting the administration team with drafting of complex minutes/ resolutions etc or to attend client meetings as Recording Secretary whenever necessary to cover for staff absences etc.
- Each Administrator works to exacting targets to ensure regulatory compliance. The Corporate & Trust Manager must manage the Team’s Performance with reference to statistical data and individual staff mentoring and coaching.
- The Corporate & Trust Manager will be one of several authorised persons to represent our client in their capacities such as Company Secretary, Resident Representative and other positions held by our client, affiliated entities, and its sister companies from time to time. This includes execution of Secretary Certificates.
- The Compliance Officer, responsible for both the Bermuda and Malta CSPs is based in Malta. However all systems, policies and procedures are co-ordinated so that both the Bermuda and Malta teams works harmoniously.
- The successful candidate will work closely with the Compliance Manager and will attend regular compliance meetings and form part of the management team that ensures compliance with applicable legislations and regulations.
- The Corporate & Trust manager would also be involved with any regulatory on-site inspections.
- Participating as a member of the RMC (together with other managers, directors and compliance staff), attendance will be required at risk management meetings.
- Keeping abreast of all relevant laws and regulations and their development and working with other managers to train staff and develop policies and procedures as required.
- Management of staff members of the teams, which includes but is not limited to annual appraisals and regular staff meetings.
- All staff, including the Corporate & Trust Manager, record their time through software (5Series).
- The Corporate & Trust Manager is responsible to monitor staff statistics to ensure that time records are efficient and effective.
- Whilst the affiliated entities have the support of the our clients finance team, the Corporate Manager is expected to be involved in management of the billing process which includes efficient distribution of invoices to clients and support with credit control.
Requirements
- At least 2 years managerial experience in a related discipline
- Current knowledge of Malta, Bermuda’s (or similar common law jurisdiction) corporate, governance and compliance related legislations and regulations.
- Good computer skills including advanced knowledge of Microsoft Word, Excel and Outlook.
- Relevant experience which may be considered preferably but not essential, would include the following:
- Supervisory role within a corporate service company, law firm or similar.
- Experience of staff training and development.
- A related Professional Qualification; e.g. Chartered Secretary or STEP Practitioner.
- Ability to work autonomously and organize the workflow of a multi-disciplined team.
- Strong organizational skills and the ability to manage deadlines, develop targets and deliver to these.
- Able to lead by example and prioritise service needs to meet clients’ aspirations.
- Strong commercial acumen and business awareness.
- Demonstrated leadership and problem-solving skills.
Education and experience
- Having an appropriate degree / evidence of related further education.
Corporate Services Jobs in Malta focus on ensuring that companies follow best practices with regards to legal and financial issues. Jobs in corporate services within this sector include corporate administration, corporate executive, due diligence / AML, MLRO, regulatory compliance, residency & citizenship, and yachting & shipping roles.
