An exciting opportunity to immerse yourself in the fast-paced world of Business Development and Marketing within a sophisticated financial services firm. We are looking for a driven, ambitious professional who is ready to develop their skills and grow alongside our client's expanding team.
Responsibilities:
- Provide daily administrative assistance to the Business Development & Marketing team, including managing schedules, coordinating appointments, and maintaining up-to-date filing systems and databases.
- Organize internal and external meetings by creating agendas, presentations, reports, and necessary supporting documentation.
- Assist with budget monitoring, expense tracking, supplier invoices, and purchase order processing.
- Coordinate logistics for conferences, seminars, networking events, and client functions, including managing venue setups, suppliers, and speakers.
- Oversee guest communications, invitations, registration lists, and post-event reporting and feedback collection.
- Maintain, update, and audit client databases and CRM systems to guarantee data accuracy.
- Help prepare and compile entries for legal directories, industry awards, rankings, and publications.
- Track inventory levels of promotional materials and manage external printing requirements as needed.
- Liaise with partners, lawyers, and internal business services teams to gather insights and content for marketing initiatives.
- Assist in circulating internal updates regarding upcoming campaigns, events, and firm-wide marketing activities.
Requirements
- Previous local administrative or BD support experience within a professional services environment
- A qualification in Business Administration, Marketing, Communications, or a related field would be considered an asset.
- Proficient in MS Office applications
- Excellent written and verbal communication skills in English
- Adopt a positive, service-oriented, and collaborative approach
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