Company Overview
Operating as one of Malta’s premier ship registration and maritime service providers, the firm stands at the forefront of the international shipping sector. Specializing in Malta flag registrations across a wide range of vessel classes, from private superyachts to commercial cruise liners—the organization delivers comprehensive administrative, statutory, and regulatory support to a diverse global clientele.
Key Responsibilities
- Departmental Administrative Support: Perform routine operational and clerical duties to maintain efficient daily workflows across the shipping and maritime department.
- Crew Documentation & Certification Review: Examine crew applications, seafarer credentials, and ancillary maritime documentation to ensure full compliance and accuracy.
- Flag State Application Management: Handle processing and submission for STCW endorsements, flag state certificates, and Seafarers' Discharge Books.
- Maritime Authority Liaison: Coordinate directly with Transport Malta and statutory bodies to monitor, expedite, and finalize official vessel and crew documentation.
- Client & Agency Communication: Act as a key point of contact for international ship owners, vessel operators, and crewing agencies to collect documentation and share progress updates.
- Billing & Administrative Finance: Issue accurate service invoices for shipping registrations and follow up on outstanding client balances.
Requirements
- Fluent written and spoken English; proficiency in Maltese is considered an asset.
- Fluent in office software applications, particularly Microsoft Word, Excel, and Outlook.
- Strong organizational habits, meticulous attention to detail, and the ability to handle high-volume workloads under time constraints.
- Proven capability to work effectively within a fast-paced, multi-disciplinary office environment.
Benefits
- Summer hours
- Flexitime / 1 day WFH after probation
Education and experience
- A-Level standard of education or equivalent secondary qualification.
- Previous experience in office administration, secretarial support, or legal administration is advantageous.
Kindly note that some vacancies are only considering Maltese or EU nationals in line with Jobsplus requirements. More information can be found here.
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Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.
