Our client within the construction industry is seeking a Sales Administration Executive to support the sales team by managing sales documentation throughout the sales process, from the Promise of Sale (POS) to the final deed and property handover.
The Main Responsibilities include:
- Sales Administration: Manage sales documentation and follow up with clients, notaries and banks to ensure all required paperwork is received on time.
- File Management: Maintain complete buyer and sales files, including signed POS agreements and supporting documentation.
- KYC & Due Diligence: Collect and organise buyer KYC, due diligence and other required documents
- Sales Records & Payments: Maintain accurate records of property sales, prices, discounts, bank loan approvals, deposits and incoming payments.
- Property Handover: Prepare handover documentation for buyers, including guarantees, EPC certificates and compliance documents.
- Condominium Documentation: Coordinate the handover of common-area documentation for sold developments.
Working Hours:
Monday - Friday, 8AM - 5PM
Requirements
- Previous experience in sales administration, administration or a similar role.
- Strong organisational skills and attention to detail.
- Good communication and follow-up skills, particularly when dealing with clients, banks and notaries.
- Proficiency in Microsoft Office and document management.
- Ability to manage multiple files, deadlines and priorities efficiently.
- A proactive and reliable approach, with the ability to handle confidential documentation.
Kindly note that some vacancies are only considering Maltese or EU nationals in line with Jobsplus requirements. More information can be found here.
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Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.
