Our client is looking for Rostering & Payroll Clerk to join their existing team.
Responsabilities
Schedule and Roster Management
- Keep employee schedules up to date in the system, adjusting for day-to-day operational needs.
- Handle all approved schedule modifications, including shift swaps, sick leave, overtime, and changed hours.
- Collaborate with managers and supervisors to ensure schedule data is accurate and updated promptly.
- Make sure all shift modifications are properly logged across the relevant systems and company records.
- Spot and report any differences between scheduled shifts, actual attendance, and reported hours.
- Support the payroll process by keeping precise logs of shift assignments and adjustments.
Payroll Processing and Administration
- Accurately enter payroll data—such as timesheets and attendance logs—from approved documents into the system.
- Track and log employee work hours, including overtime, paid time off, absences, and other pay adjustments.
- Actively check for errors, missing details, or inconsistencies while entering data and escalate any issues to the right people.
- Coordinate with internal teams and external partners to gather and confirm required documentation on time.
- Support the main Payroll Team with administrative duties, data matching, and routine checks.
- Manage both physical and digital files to ensure supporting documents are well-organized and easily retrievable.
- Treat all sensitive employee and payroll data with strict confidentiality.
Skills & Experience
- Minimum O Level standard of education or equivalent.
- Basic understanding of payroll concepts, including working hours, overtime, leave and attendance records.
- Good knowledge of employee rostering, shift patterns and scheduling practices within an operational environment.
- Good computer literacy, particularly in Microsoft Office applications, including Excel.
- Good written and verbal communication skills in both Maltese and English.
- Strong attention to detail, accuracy and organisational skills.
- Ability to prioritise tasks, work efficiently and meet strict deadlines.
- Good interpersonal skills and the ability to work effectively within a team.
- Ability to communicate confidently with colleagues and operational supervisors.
- A responsible approach to handling confidential employee information.
Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.
