The Reception & Office Coordinator will be responsible for overseeing front-office operations, providing administrative support across various departments, and ensuring the smooth day-to-day running of the office.
Responsibilities:
- Manage front desk operations, reception duties, and visitor coordination
- Handle incoming calls, emails, and day-to-day office communication
- Maintaine office organisation, supplies, groceries, and general inventory orders
- Manage filing, scanning, and accurate document and database records
- Coordinate bookings, rentals, and client viewings
- Process work permit applications and related administrative documentation
- Provide administrative support for audits, accounts, and internal projects
- Organise company events, meetings, and followed up on action items and deadlines
- Assist with marketing activities, newsletters, social media, and promotional materials
- Liaised with external suppliers, designers and marketing suppliers
- Help maintain company website and social media updated
- Support onboarding of new employees and HR administration
- Monitor and maintain office health & safety documentation
- Coordinate travel bookings, appointments, and schedules when required
Requirements
- Excellent command of English and Maltese
- Italian language knowledge will be considered an asset
- Valid driving licence is required
- Professional and presentable demeanour
- Proficiency in Microsoft Office
- Availability during weekends or after office hours may occasionally be required in exceptional or urgent situations
Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.
