The Reception & Office Coordinator will be responsible for overseeing front-office operations, providing administrative support across various departments, and ensuring the smooth day-to-day running of the office.
Responsibilities:
Managed front desk operations, reception duties, and visitor coordination
Handled incoming calls, emails, and day-to-day office communication
Maintained office organisation, supplies, groceries, and general inventory orders
Managed filing, scanning, and accurate document and database records
Coordinated bookings, rentals, and client viewings
Processed work permit applications and related administrative documentation
Provided administrative support for audits, accounts, and internal projects
Organised company events, meetings, and followed up on action items and deadlines
Assisted with marketing activities, newsletters, social media, and promotional materials
Liaised with external suppliers, designers and marketing suppliers
Help maintain company website and social media updated
Support onboarding of new employees and HR administration
Monitor and maintain office health & safety documentation
Coordinate travel bookings, appointments, and schedules when required
Requirements
Excellent command of English and Maltese
Italian language knowledge will be considered an asset
Valid driving licence is required
Professional and presentable demeanour
Proficiency in Microsoft Office
Availability during weekends or after office hours may occasionally be required in exceptional or urgent situations
Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.
