Office & HR Support Executive

Our client, a well established organisation within the healthcare sector, is seeking an Office & HR Support Executive to join their team. This is a varied role suited for a flexible and detail oriented individual who enjoys supporting multiple departments and working in a dynamic environment. Reporting the the General Manager, your responsibilities will include: 

• Post job vacancies, screen applications, and coordinate interviews
• Manage onboarding and assist with work permit applications for Third Country Nationals
• Prepare and update HR documentation (contracts, job descriptions, offers, KPIs, etc.)
• Support offboarding processes and maintain HR records and reports
• Assist with sourcing and coordinating employee tools (IT, mobile phones, company cars)
• Handle general administration including calls, emails, and front office support when needed
• Welcome visitors and assist with reception duties during absences
• Support accounts and logistics with invoicing, paperwork, and reconciliations
• Coordinate travel, events, and general office operations

Training will be provided. This role is ideal for someone who is a people person, adaptable, and eager to learn, with the ability to support various functions across the business.

Working Hours: Monday - Friday: 07:30/08:30 - 15:30/16:00

Requirements

• Previous local experience in HR and/or administration
• Strong organisational skills and attention to detail
• Good communication and interpersonal skills
• Proficient in MS Office and HR systems
• A team player with a flexible and proactive approach
• Ability to multitask and adapt to different responsibilities
• Must have an excellent level of written and verbal English

Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.