Office and Finance Manager

Our client within the Vessels industry is looking for an Office and Finance Manager to help start building the company here in Malta 

Responsibilities:

• Handle day-to-day bookkeeping, expense tracking, invoice processing, and local office budgeting using Microsoft Excel.
• Maintain internal financial and operational systems, ensuring accurate billing, invoicing, and financial reporting.
• Coordinate the setup and ongoing requirements of the local commercial office, including procurement of office supplies and services.
• Manage relationships with local vendors and service providers, including landlords, utilities, cleaning services, and internet providers.
• Liaise with third-party IT providers to support office setup, equipment, and ongoing technical requirements.
• Support the directors with documentation and information required for Maltese tax and compliance deadlines.
• Liaise with corporate banks regarding account maintenance, documentation, and general banking requirements.

Requirements

• Minimum 5 years of proven local experience primarily focused in financial operations or corporate finance administration, followed closely by hands-on competence in office management.
• Competence: Proven hands-on experience working on operational financial systems to manage invoicing, deliver transparent business reporting, and maintain operational clarity.
• General understanding of the Maltese tax framework or familiarity with Maltese corporate compliance practices.
• Prior experience communicating with corporate banking institutions or managing KYC requirements is a strong plus.

Education and experience

• Education: Bachelor’s degree (MQF Level 6) in Business, Finance, Economics, Taxation, or a related Science field is preferred, but equivalent solid professional experience will also be highly considered.

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Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.