A proactive and well-organised Office Administrator is required to ensure smooth day-to-day operations, act as the first point of contact for visitors and callers, and provide administrative support across the business. The role covers a mix of front-of-house, office management, and coordination duties, with direct involvement in supporting partners, staff, and internal departments.
The Main Responsibilities include:
- Manage front desk duties, welcoming visitors and handling incoming calls.
- Carry out general administrative tasks including filing, data entry, document preparation, invoicing, and courier coordination.
- Arrange travel, accommodation, and logistics for partners and staff.
- Support diary management and scheduling of meetings.
- Organise internal and external events such as team buildings, conferences, and onboarding sessions.
- Monitor office supplies, liaise with vendors, and oversee office maintenance.
- Collaborate with different departments (including Tax and HR) and assist with ad hoc requests.
Working Hours:
Monday - Friday, 08:30 - 17:30
Requirements
- Previous experience in office administration or front desk duties.
- Excellent communication skills, both verbal and written.
- Strong organisational, multitasking, and problem-solving abilities.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Professional, approachable, and well-presented, with the confidence to interact across all levels.
- Ability to work independently as well as part of a team.
- Fluency in Maltese or very English language skills is required.
Benefits
- Health insurance following probation period
- Free parking
- Company events and team-building activities
- Discounts at particular stores
- Performance bonus
- 50% gym membership reimbursement
Education and experience
- Event planning and travel coordination.
- Background in a law firm or corporate services environment.
Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.
