Office Admin

Our client within the printing industry is looking for an Office Administrator to join their team. Your main duties will be to:

• Manage front desk operations, including answering calls, greeting visitors, and handling enquiries.
• Maintain visitor records and support workplace security procedures.
• Prepare employee timesheets and overtime records for payroll processing.
• Monitor attendance records and coordinate with managers to resolve discrepancies.
• Manage office supplies, monitor stock levels, and liaise with suppliers.
• Coordinate office maintenance and repair requests.
• Organise, scan, and maintain digital and physical filing systems.
• Process outgoing mail, courier shipments, and important documentation.
• Assist with the preparation and dispatch of client materials and orders.
• Support the planning and coordination of company events.
• Record financial transactions and maintain accounting records.
• Assist with invoicing, payment processing, and financial administration.
• Prepare electronic payments and maintain financial documentation.
• Perform routine reconciliations and provide general administrative support.
• Support multiple departments with a wide range of administrative tasks.

Requirements

• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication.

Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.