FRONTEX Interim Administrative Assistant (Poland)

Konnekt forms part of a consortium handling temporary employment for a EU Agency in Poland. The consortium is formed by EMCS, HRK, & Konnekt. By applying for this role, you consent to share your information with the consortium partners. 

We are looking for Administrative Assistants to work for the European Border and Coast Guard Agency (FRONTEX). The chosen candidates will be forming part of FRONTEX interim staff providing support in specific areas. 

Interim Administrative Assistant in Human Capital Division/European Border and Coast Guard Academy/Training Organisation Sector.

Description of responsibilities would be as follows:

• to support the document flows and archiving;
• to carry out data entry and support an administration and monitoring of electronic databases;
• to support in preparation and evaluation of internal trainings;
• to support the preparation and follow-up of financial commitments and documents;
• to support in the preparation of procurement requests and reimbursement of claims in line with the financial rules in place;
• to support in the review and preparation of documentation attached to claims, invoices and requests for payments;
• to assist in the preparation of statistical data (tables, graphs and charts);

Requirements:

• Education: successfully completed secondary education related to the business needs.
• Work experience: at least 1 year of professional experience in the specific area depending on the business needs.
• Very good skills in the main MS Office software (Word, Excel, Outlook).
• Very good command of both written and spoken English (at least B2).

Personal skills:

• High level of responsibility and ability to work independently
• High level of service orientation
• Ability to work under pressure and experience in organizing work and prioritizing accordingly
• Ability to communicate efficiently at all levels internally and externally and in appropriate manner
• Strong sense of accuracy and attention to detail
• High level of discretion and ability to handle confidential matters
• Proven organizational skills
• Ability to work in a team

Advantageous:

Education

• University degree in the field of business administration, finance or economics;

Work experience

• Experience in information management;

• Experience in administrative and financial support tasks;

Computer skills

• Knowledge and experience in working with databases;

Personal skills

• Ability to work under pressure and experience in organizing work and prioritizing accordingly;

• Strong sense of accuracy and attention to details;

• Ability to learn new skills and software;

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