Our client is looking for a friendly, organised and proactive Front Office Coordinatro to become the face of their office.
If you enjoy creating a welcoming environment, keeping things running smoothly behind the scenes, and supporting a busy professional team, this could be the perfect opportunity for you.
No two days are the same, making this an ideal role for someone who enjoys variety, takes pride in staying organised, and loves being the go-to person within the office.
What You'll Be Doing
- Welcome clients and visitors, ensuring they receive a professional and warm first impression.
- Manage incoming calls, emails, post and courier deliveries.
- Coordinate meeting room bookings and prepare meeting spaces when required.
- Arrange travel bookings, including flights, accommodation and transport.
- Order and manage office supplies, stationery and refreshments.
- Support the smooth day-to-day running of the office, coordinating maintenance, housekeeping and general office needs.
- Assist with administrative tasks and provide support to different teams across the business.
- Open and close the office each day, ensuring the premises are ready for business and secured at the end of the day.
- Liaise with external suppliers, including maintenance, IT and other service providers.
- Maintain accurate records and assist with any additional administrative duties as required.
What Our Client is Looking For
- At least 1 year experience within an office administration, reception or front office role, ideally in a corporate or professional services environment.
- Excellent written and spoken English with a professional and confident communication style.
- Strong organisational skills with the ability to manage multiple tasks and priorities.
- A proactive approach and the confidence to work independently while collaborating with the wider team.
- A keen eye for detail and a commitment to delivering high-quality work.
- An academic qualification will be considered an asset.
- Must be already based in Malta
What's in It for You?
- Parking and transport allowance
- Health insurance
Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.
