We are seeking an organised, reliable, and professional Front Office Administrative Assistant to join our team in a dynamic legal environment. In this essential role, you will be the first point of contact for our clients and provide administrative and secretarial support to ensure the smooth day-to-day operations of the firm.
Key Responsibilities:
- Welcome clients and visitors in a professional manner, manage front-desk operations, and schedule client appointments.
- Manage incoming telephone calls, general email inquiries, and direct messages to the appropriate team members promptly.
- Maintain electronic and physical filing systems, ensuring accurate document organization and confidentiality.
- Assist legal staff and management with typing, document preparation, correspondence, and administrative tasks.
- Oversee daily administrative workflows, manage mail/deliveries, and support general office upkeep.
Requirements & Qualifications:
- Fluent in written and spoken Maltese and English. Basic knowledge of Italian is considered a strong asset.
- Working knowledge of Microsoft Office software tools (Word, Excel, Outlook); an ECDL qualification is preferred.
- Excellent verbal/written communication abilities and strong organizational skills with an eye for detail.
- Previous experience in a clerical or administrative role is preferred (legal sector experience is a plus).
Working Hours:
- Monday to Thursday: 9:00 AM – 6:00 PM
- Friday: 9:00 AM – 5:00 PM
Kindly note that some vacancies are only considering Maltese or EU nationals in line with Jobsplus requirements. More information can be found here.
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Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.
