Our client is seeking a highly organized, proactive, and discreet Executive Assistant to support its Directors. The ideal candidate will be a strong communicator with exceptional attention to detail and the ability to manage multiple priorities efficiently.
Main Responsibilities
- Provides comprehensive administrative and personal support to the Directors.
- Manages calendars, schedules meetings, and coordinates appointments.
- Acts as the primary point of contact, screening phone calls, handling emails, and drafting correspondence.
- Organizes travel arrangements, including bookings and detailed itineraries.
- Prepares reports, presentations, and documents as required.
- Maintains confidentiality and handles sensitive information with discretion.
- Runs personal errands, manages household tasks, and handles private appointments.
- Files documents, organizes databases, prepares reports, and records meeting minutes.
- Tracks expenses and assists with general record-keeping.
- Assists with day-to-day tasks to ensure smooth operational flow.
Requirements
- Holds a minimum MQF Level 5 qualification in Administration or a related field.
- Requires 1+ years of experience in administrative roles.
- Demonstrates proven experience as an Executive Assistant or in a similar role.
- Possesses excellent organizational and time-management skills.
- Displays strong written and verbal communication abilities, with full English language proficiency.
- Shows proficiency in Microsoft Office and other relevant administrative tools.
- Exhibits the ability to multitask effectively and work well under pressure.
- Maintains a high level of professionalism, adaptability, and confidentiality.
- Holds a valid driving license (considered an advantage).
Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.
