Executive Assistant to the Managing Partners

Our client within the Legal Sector is looking for a highly organized and proactive Executive Assistant to the Managing Partners to provide high-level administrative support to our Senior Partners, ensuring the smooth and timely coordination of their daily schedules and operations in a dynamic and fast-paced setting.

Key Responsibilities

• Manage the Managing Partners’ diaries, priorities and commitments, ensuring their time is aligned with key business objectives.
• Manage executive correspondence, communications and follow-up actions, ensuring matters are addressed promptly and effectively.
• Act as a professional liaison between the Managing Partners and internal and external stakeholders.
• Coordinate meetings, presentations, visits and executive engagements, ensuring all necessary information and materials are prepared in advance.
• Arrange and oversee complex business travel, including itineraries and logistical requirements.
• Support strategic projects, initiatives and special assignments by coordinating stakeholders, tracking progress and ensuring deadlines are met.
• Proactively identify and escalate issues that may impact priorities, commitments or business activities.
• Maintain strict confidentiality when handling sensitive information and matters.
• Work closely with Partners, CXOs, senior leaders and support functions to ensure effective coordination and execution of business priorities.
• Use AI-powered tools, automation and digital technologies to improve efficiency, productivity and the overall delivery of executive support.
• Conduct research and provide practical solutions to support projects and achieve desired outcomes.
• Perform other duties and responsibilities as required in support of the firm’s objectives.

Required Skills & Qualifications

• Proven experience supporting senior leaders, Partners, Directors or C-suite executives.
• Excellent written and verbal communication skills.
• Strong diary, inbox, meeting and stakeholder management experience.
• High level of discretion and proven ability to handle confidential information.
• Strong proficiency in workplace technology and generative AI tools.
• Excellent organisational and time-management skills, with the ability to prioritise competing demands.
• Ability to work independently, exercise sound judgement and take initiative.
• Strong relationship-building and interpersonal skills.

Preferred Qualifications & Experience

• Experience within a legal, advisory, professional services or high-touch client environment.
• Experience working with clients, professional intermediaries or senior external stakeholders.
• Exposure to project coordination, executive office support or business operations.
• Tertiary qualification in Business Administration, Management or a related field.
• Strong research and problem-solving skills, with the ability to identify solutions and drive matters through to completion.

Key Performance Indicators

• Managing Partners’ time is effectively protected and focused on high-value priorities.
• Key actions and commitments are proactively tracked and followed through to completion.
• Communications are handled professionally, accurately and within appropriate timeframes.
• Meetings, travel, visits and executive commitments are coordinated smoothly and efficiently.
• Outstanding actions are proactively monitored, followed up and resolved.
• Confidential and sensitive matters are handled with appropriate discretion and escalated when required.

Benefits

• Private health insurance
• Full onboarding and ongoing training with equal growth opportunities
• Retail and dining discounts available for staff
• Collaboration with the Richmond Foundation to support employee well-being
• Daily fruit and snacks provided for all team members
• Weekly lunch provided on-site
• Ongoing support for career development and personal growth
• Competitive salary package
• Reimbursement on a range of personal and professional expenses including: Transport costs, Business attire, Sports activities, Communication expenses

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