We are currently recruiting on behalf of a leading international organisation for an experienced Executive Assistant to the CEO. This is a key position for a highly organised and proactive professional who thrives in a fast-paced environment and enjoys supporting senior leadership at the highest level.
Working closely with a dynamic CEO who frequently travels and is often based outside Malta, you will play a pivotal role in ensuring the smooth running of executive operations. You will be responsible for managing competing priorities, coordinating strategic initiatives, and acting as a trusted liaison between the CEO and both internal and external stakeholders.
What You'll Be Doing
- Manage the CEO's complex calendar, meetings, appointments, and day-to-day priorities.
- Coordinate domestic and international travel, including flights, accommodation, visas, itineraries, and logistics.
- Prepare high-quality correspondence, presentations, reports, meeting packs, and briefing documents.
- Coordinate executive, board, and management meetings, including agendas, minutes, and follow-up actions.
- Act as a key liaison between the CEO and senior stakeholders, ensuring effective communication and coordination.
- Conduct research and prepare executive summaries to support strategic decision-making and business initiatives.
- Manage confidential documentation, expense claims, executive records, and administrative processes.
- Support the coordination and delivery of strategic projects, ensuring deadlines and action items are met.
- Provide personal administrative support to the CEO when required, maintaining the highest level of discretion and professionalism.
What We're Looking For
- Bachelor's degree or equivalent professional experience.
- Minimum of 5 years' experience supporting C-level executives or senior leadership.
- Previous experience as an Executive Assistant, Personal Assistant, or similar executive support role.
- Must be able to travel occasionally to attend meetings
- Excellent written and spoken English.
- Advanced Microsoft Office skills, particularly Word, Excel, PowerPoint, and Outlook.
- Exceptional organisational, planning, and time management skills.
- Strong communication and stakeholder management abilities.
- High level of professionalism, discretion, and confidentiality.
- Experience within an international or multicultural organisation will be considered an asset.
**Due to the nature of the business, the candidate must be flexible to work remotely outside office hours and during weekends
Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.
