Executive Assistant / PA

Our client is looking for a highly organized and efficient Executive Assistant to work closely with the General Manager in a fast-paced environment. This role plays a key part in maintaining smooth administrative operations and ensuring that priorities are managed effectively.

The Role

• Key responsibilities include organizing the General Manager’s calendar, coordinating meetings, taking detailed minutes, and ensuring follow-up on action items. 
• The Executive Assistant will also prepare written communications, manage correspondence, and perform general administrative duties such as filing, data entry, and ordering supplies.
• The position requires professionalism and discretion, particularly when handling confidential or sensitive information. The candidate must communicate clearly and courteously with internal and external stakeholders, respond promptly to emails and calls, and coordinate travel arrangements when required.
• Additionally, the Executive Assistant will act as the primary liaison and ensure effective communication and information flow. 
• The role also involves supporting Health and Safety compliance efforts, including organizing drills and staff training sessions.

Requirements

• Strong organizational skills, attention to detail, time management
• proficiency in Microsoft Office is essential
• The ideal candidate having knowledge of Maltese is considered an asset
• Must be adaptable, capable of multitasking, and maintains a professional and positive attitude

Benefits

• Life and health insurance
• Dental plan
• Mobile allowance
• Gym membership
• Free parking
• Discounts

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Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.