EUAA Document Management Assistant - interim support

Konnekt forms part of a consortium handling temporary employment for The European Union Agency for Asylum (EUAA) in Malta. The consortium is formed by EMCS, PayrollMalta, Talexio, FASTER Group & Konnekt. By applying for this role, you consent to share your information with the consortium partners. 

Document Management Assistant - interim support

Location: Valletta Waterfront - EUAA HQ, Malta.

Tentative start date: 01.12.2026 until 31.01.2027 (with possible renewal)

Salary Category III - Gross monthly: 3,211.87

Job Description

The Document Management Assistant will join the Business Support Sector undertaking the following tasks: 

1. Manage and organise electronic and paper documents and records in accordance with internal guidelines.

2. Create, upload, classify, maintain and manage records in the Electronic Records and Documents Management System (ERDMS), ensuring consistency, accuracy and a logical structure that meets the needs of the Business Support Sector.

3. Support the correct application of metadata and standard naming conventions to documents, files and folders.

4. Support the implementation and application within the Sector of best practices, policies and procedures relating to document, records and archival management.

5. Monitor records to ensure their accuracy, completeness, accessibility and appropriate classification, while identifying and preventing unnecessary duplication.

6. Support the management of sensitive records, when needed.

7. Support the retention and disposal of official records in accordance with applicable requirements, ensuring that records are securely destroyed if no longer required.

8. Perform other tasks related as required in the interest of the service.

Minimum requirements

• Post-secondary education attested by a diploma, OR Secondary education attested by a diploma giving access to post- secondary education and appropriate professional experience of at least one year.
• Previous professional experience of 1 year in relevant tasks, including experience in document and/or records management using an electronic system.
• Thorough Knowledge of English ((level C1 (English), or level B2 (other EU/non-EU languages)) in all dimensions as per the Common European Framework of Reference for Languages or CEFRL). 
• Computer literacy, including MS Office Suite, use of internet and web-based applications.

Advantageous criteria

• Certification or recognised training in records management, document management, archives management or a related field.
• Previous experience using Electronic Records and Documents Management System (ERDMS) 
• Previous experience or basic knowledge of Microsoft Sharepoint 
• Previous experience within an international and multicultural environment.

Required skills and competencies

• Ability to manage own workload and work without close supervision;
• Ability to work under pressure and meet deadlines on multiple tasks;
• Strong service-oriented attitude and flexibility;
• Attention to details;
• Confidentiality, integrity and discretion;
• Excellent planning and problem-solving skills and the ability to prioritise work;
• Ability to work effectively in a multidisciplinary team in a multicultural and multilingual environment.

IMPORTANT NOTICE

By applying for this position, the candidate confirms that they have fulfilled any obligations imposed by the laws on military service, meet the character requirements for the duties involved, and are entitled to their full rights as citizens.

Non-resident rate: Non-Maltese employees who are moving to Malta for the purposes of employment will be subject to "Non-resident" tax rates for the first 183 days from arrival – these are higher than the standard rates. Once 183 days of residence are reached, income tax will be recalculated for the entire period of employment in the current year from arrival in Malta, and the tax will be adjusted to recover any overpaid tax. If the 183-day period extends into the following year, and 183 days of residence in Malta are not accumulated, the overpaid tax will need to be claimed back from the authorities with personal income tax return.

To estimate the effect of Resident and Non-resident rate on salary, please use the following link: 

https://www.konnekt.com/find-a-job-in-malta/salary-calculator  

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