Konnekt forms part of a consortium handling temporary employment for The European Union Agency for Asylum (EUAA) in Malta. The consortium is formed by EMCS, PayrollMalta, Talexio, FASTER Group & Konnekt. By applying for this role, you consent to share your information with the consortium partners.
Administrative Assistant - interim support
Location: Valletta Waterfront - EUAA HQ.
Tentative start date: 04.01.2027 until 31.01.2027 (with possible renewal)
Salary Category III - Gross monthly: 3,211.87
Job Description
The Assistant will be supporting the Operational Personnel Management Sector (OPMS) with the following tasks:
- Providing administrative support and assistance in co-ordinating the professional activities of the Sector, acting as sector focal point under direct coordination of the Head of Sector;
- Supporting the Head of Sector with the organisation and planning of activities, meetings and mission arrangements;
- Scheduling, organising and providing assistance in the preparation of meetings and workshops including the preparation of documents and presentations;
- Taking notes and writing minutes during meetings, follow-up action points defined at these meetings;
- Conducting or preparing any research required for the sector;
- Monitoring the emails and preparing communications for the HoS if required;
- Managing records - develop and maintain internal tools and databases of administrative nature, draft documents, templates, file emails, correspondence and archive them;
- Build a network of key contacts across the organisation;
- Validate supporting documents attached to claims;
- Perform any other duties required in the interest of the service.
Minimum requirements
- A secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience.
- Previous professional experience in similar tasks of at least 2 years;
- Proven professional experience in drafting templates, documents and reports;
- Thorough Knowledge of English (level C1 in all dimensions as per the Common European Framework of Reference for Languages or CEFRL)
- Have excellent knowledge of MS Office Suite.
Advantageous criteria
- Previous experience within an international and multicultural environment, specifically in the field of international protection and/or field operations;
- Have proven experience as personal administrative assistant;
- Have proven experience in drawing up MS Visio diagrams, MS Excel charts and pivot tables.
Required skills and competencies
- Ability to manage own workload and work without close supervision;
- Ability to work under pressure and meet deadlines on multiple tasks;
- Strong service-oriented attitude and flexibility;
- Ability to establish a comprehensive network of strategic contacts across the organization;
- Accuracy and attention to detail;
- Capacity to manage and co-ordinate several processes simultaneously;
- Excellent planning and problem-solving skills and the ability to prioritize work;
- Attention to details, confidentiality, integrity and discretion;
- Ability to work effectively in a multidisciplinary team in a multicultural and multilingual environment.
IMPORTANT NOTICE
By applying for this position, the candidate confirms that they have fulfilled any obligations imposed by the laws on military service, meet the character requirements for the duties involved, and are entitled to their full rights as citizens.
Non-resident rate: Non-Maltese employees who are moving to Malta for the purposes of employment will be subject to "Non-resident" tax rates for the first 183 days from arrival – these are higher than the standard rates. Once 183 days of residence are reached, income tax will be recalculated for the entire period of employment in the current year from arrival in Malta, and the tax will be adjusted to recover any overpaid tax. If the 183-day period extends into the following year, and 183 days of residence in Malta are not accumulated, the overpaid tax will need to be claimed back from the authorities with personal income tax return.
To estimate the effect of Resident and Non-resident rate on salary, please use the following link:
https://www.konnekt.com/find-a-job-in-malta/salary-calculator
Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.
