Our client is looking to recruit a Corporate Administrative Assistant to join their growing team. Reporting to the Operations Manager, the chosen candidate will:
Corporate & Investment Documentation Management
- Coordinate the drafting, preparation, execution, and statutory filing of investment agreements, board resolutions, and corporate governance documentation.
- Build, organize, and maintain accurate corporate registers, statutory records, and centralized internal databases.
- Track pending signatures, regulatory filings, and critical administrative deadlines, ensuring disciplined follow-up and timely completion.
Special Purpose Vehicle (SPV) Administration
- Support the incorporation, structuring, and ongoing day-to-day administration of Special Purpose Vehicles (SPVs).
- Collaborate closely with external corporate service providers, legal counsel, and auditors to maintain statutory compliance across all entities.
Banking Operations, KYC & Stakeholder Liaison
- Coordinate corporate bank account openings, signatory updates, and ongoing banking administration.
- Compile, verify, and submit Know Your Customer (KYC) and due diligence documentation packages in line with institutional banking requirements.
- Serve as a reliable point of contact liaising professionally with banking officers, corporate administrators, investors, and external advisors.
Operational Support & Process Improvement
- Provide day-to-day administrative and operational support across investment and corporate workflows.
- Identify operational bottlenecks and contribute to the continuous improvement and standardization of internal templates, filing structures, and administrative procedures.
Requirements
- Excellent organisational skills, strong attention to detail, and a structured approach to work.
- Proactive, reliable, and able to manage multiple tasks independently.
- Strong communication skills and confidence in dealing with external stakeholders.
Benefits
- Flexibility
- Health + Dental Insurance
Education and experience
- Previous experience in administration, corporate services, or operations, ideally within financial services, investment firms, or professional services
- Fluent in English, both written and spoken.
- Proficient in MS Office and comfortable working with digital document management tools.
- Must be in Malta, holding a base here and local experience.
Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.
