Assistant to the CEO

We are looking for a highly organized and proactive Assistant Officer to join the Office of the CEO within a prominent local entity. This role is central to ensuring the efficiency of executive operations through rigorous administrative support and seamless communication management.

Main Duties:

• Executive Support: Provide comprehensive clerical and administrative assistance to the Officer within the CEO’s suite.
• Meeting Management: Coordinate agendas, prepare documentation, and record minutes/action items for high-level meetings.
• Correspondence: Manage professional communication via email and telephone, ensuring timely responses to internal and external stakeholders.
• Documentation: Prepare, format, and proofread official reports, letters, and presentations to a high standard.
• Logistics: Organize travel, accommodation, and complex schedules for the CEO’s official engagements
• Office Operations: Maintain digital and physical filing systems, manage office supplies, and process expense claims or requisitions.
• Liaison: Act as a point of contact between departments to ensure a smooth flow of information and follow up on pending deliverables.

Requirements:

• Education: A recognized MQF Level 5 Diploma in Business Administration or a related field (minimum 60 ECTS). Candidates with higher qualifications will be considered.
• Experience: Ideally 3 years of experience in a similar administrative or executive support role.
• Languages: Full professional proficiency in both Maltese and English is essential.
• Technical Skills: Proficiency in Microsoft Office Tools; experience with statistical or analytical tools is an asset.
• Competencies: Strong negotiation and communication skills, high attention to detail, and the ability to handle sensitive information with absolute confidentiality.

Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.