Administrative Support Officer

We are looking for a highly organized and committed Administrative Support Officer to directly assist the General Manager of FBIC. This critical role ensures the department operates efficiently and professionally by handling daily administrative tasks, streamlining communications, and facilitating effective leadership decisions.

Responsibilites

• Calendar Management: Coordinate and oversee daily schedules, appointments, and calendars for management.
• Communications: Act as the primary point of contact by fielding phone calls, emails, and incoming postal mail on behalf of the management team.
• Office Management: Oversee inventory and order office supplies to maintain seamless daily operations.
• Meeting Coordination: Set up meetings, draft agendas, take detailed minutes, and track follow-up action items.
• Travel Planning: Organize corporate itineraries, book accommodations, and arrange all travel logistics.
• Event Assistance: Help plan, coordinate, and execute conferences and brand-specific events as required.
• Data & Privacy Management: Keep databases, contact lists, and records up-to-date while strictly safeguarding sensitive and confidential information.
• Document Creation: Draft and prepare necessary reports, spreadsheets, and other business documentation.
• Procurement & Projects: Process purchase requisitions and lend support to various ad hoc departmental tasks and projects.
• Seasonal Support: Provide extra administrative assistance to the FarsonsDirect team during peak periods, particularly the Christmas season.
• Reception Duties: Greet guests and visitors, ensuring a highly professional and welcoming office atmosphere.

Responsibilities & Experience

• At least an Ordinary Level (O-Level) standard of education or its equivalent.
• Exceptional time-management and organizational abilities.
• Strong verbal and written proficiency in English.
• Solid working knowledge of basic IT systems and the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• A high degree of reliability, flexibility, and the ability to handle confidential matters with strict discretion.
• Capable of thriving both as an independent worker and as a collaborative team member.
• A prior background in an administrative, clerical, or office support capacity is highly preferred.

Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.