Our client, a corporate services company is seeking to recruit a Finance and Administration Assistant.
The candidate will be assisting the Head of Finance to support the internal accounting function and maintain accurate financial records. In addition, the candidate will be involved in ensuring the smooth administrative functioning of the finance team and assist with general office administrative duties.
Duties include:
- Assist the Head of Finance with daily internal bookkeeping and day-to-day accounting operations
- Process, verify, and input daily financial transactions, accounts payable, and accounts receivable into the accounting system
- Maintain the general ledger by posting journal entries, accruals, prepayments, and amortizations as required
- Perform routine bank, credit cards and petty cash reconciliations and monitor pending payments or receipts
- Prepare, issue, and follow up on customer accounts receivable invoices
- Assist in processing accounts payable and managing vendor records
- Support the preparation of monthly accounts, financial reporting, and audit documentation
- Support the Head of Finance with month-end and year-end financial closing procedures and reportin
- Maintain precise, up-to-date digital and physical financial records
- Handle general administrative tasks for the finance department as assigned
- General administrative taks to ensure daily finance team and office operations run efficiently
- Handle incoming phone calls, emails, and correspondence related to finance and office matters
- Assist in filing and archiving contracts, receipts, and compliance documents
- Assist in monitoring and ordering office supplies, stationery, and equipment
- Provide direct ad-hoc administrative support to the Head of Finance and management team as needed
- Provide back-up and cover to the office executive as required
Requirements
- 2+ years prior experience in a bookkeeping, finance assistant, or administrative role
- Strong working knowledge of accounting principles and bookkeeping procedures
- Proficiency with accounting software (e.g., Xero, QuickBooks, or Sage), MS Office (particularly Excel) and other systems such as CRM/PMS
- Knowledge or prior background in the maritime or yachting industry is highly desirable.
- Excellent communication skills in English is required
- Local experience is required for this role
Benefits
- Hybrid once a week after probabation
Education and experience
- Diploma, Degree or equivalent in Accounting, Finance, Business Administration or related
Kindly note that some vacancies are only considering Maltese or EU nationals in line with Jobsplus requirements. More information can be found here.
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Jobs within accounts require the understanding and managing of finances for individuals and organisations. Accounting Jobs in Malta within this sector include client accounting, cost and accounts administration, bookkeeping, credit control, financial management, management accounting, internal audit, and tax jobs.
