Admin & Partner Support Coordinator

Our client is seeking a highly organised and responsible Client Administration Executive to join their team. The selected candidate will support the day-to-day administrative operations of the business while ensuring excellent client service and efficient coordination across internal departments.

Responsibilities:

• Provide general administrative support to the team and clients.
• Maintain and update internal management systems and client records accurately. 
• Assist with client onboarding and documentation processes.
• Prepare, issue, and follow up on client invoices and billing matters.
• Coordinate correspondence, meetings, and documentation with clients and internal departments.
• Ensure all administrative tasks are completed efficiently and within deadlines.
• Handle confidential information with professionalism and discretion.
• Support the team with reporting, filing, and document management.
• Assist in improving and maintaining internal administrative processes.
• Respond to client queries in a professional and timely manner.

Requirements:

• Previous experience in an administrative, office support, or personal/partner support role.
• Excellent IT skills, particularly in the use of Microsoft Office applications and internal management systems.
• Strong organisational and multitasking abilities, with the capacity to manage competing priorities effectively.
• Mature, responsible, and professional approach to work.
• Excellent written and verbal communication skills in English.
• Ability to work independently as well as collaboratively within a team environment.
• Strong attention to detail and problem-solving skills.
• Experience working in a professional services or corporate environment would be considered an asset.
• Ability to prioritise workloads, meet deadlines, and maintain confidentiality when handling sensitive information.
• Proactive and client-focused mindset, with excellent interpersonal and relationship-building skills.
• Experience providing administrative support to senior management, partners, or executives would be advantageous.

Benefits:

• Hybrid - 2 days after probation
• Health insurance after probation
• Voluntary pension plan after 1 year
• Yearly performance reviews
• Company events

Jobs within accounts require the understanding and managing of finances for individuals and organisations. Accounting Jobs in Malta within this sector include client accounting, cost and accounts administration, bookkeeping, credit control, financial management, management accounting, internal audit, and tax jobs.