Procurement Specialist

Our client, operating within the Aviation Industry, is looking for a Procurement Specialist to join their growing team. Reporting to the Head of Finance, your responsibilities will include: 

• Creating and sending purchase orders to suppliers and handling correspondence in order to achieve a clear understanding between parties involved in the process 
• Manage POs - i.e. PO creation, make necessary justification where necessary and where applicable in order to achieve 2/3W match, follow DoA rules, WI’s and procurement policy;
• Make sure that PO acknowledgment complies with PO requirements prior to invoice issuance (correct PO data, VAT / price / QTY / and in case of misalignment contact the vendor);
• Contact supplier in case of difference and when data mismatch requires the issuance of additional documentation (invoices or CN’s), or make necessary justifications on the PO according to relevant WI’s;
• Perform necessary approvals of the invoice in very urgent cases without adjusting PO and according to urgent business requirements;
• Contact category manager responsible for the strategic procurement in case clarification and support are needed;
• Perform necessary activities regarding checking that goods and services are received in quantity and quality requested and contact the logistics department or business in case of necessary approval and clarifications;
• Make approval of service confirmation in the system upon receiving confirmation from the business in case of a 2-way match;
• Correspond / reply to the task required by the AP department during the process of posting in order to solve the mismatch between invoice and PO;
• Maintain good relationship with all vendors within the given scope of work in collaboration all the time with category managers;
• Maintain the list of all open and closed POs with the corresponding PR’s in the P2P folder and SAP;
• Prepare necessary documentation and reporting on the internal control and management request.

Skill-sets and Requirements

• Strong negotiation skills
• Currently in Malta
• Good command of English

Education & Experience

• High education in a related field is preferred;
• Minimum of 2 years experience in procurement
• MS Office skills - advanced Excel skills;

Job Reference: FQ515