Procurement Specialist

Malta

Our client, operating within the Aviation Industry, is looking for a Procurement Specialist to join their growing team. Reporting to the Head of Finance, your responsibilities will include: 

  • Creating and sending purchase orders to suppliers and handling correspondence in order to achieve a clear understanding between parties involved in the process 
  • Manage POs - i.e. PO creation, make necessary justification where necessary and where applicable in order to achieve 2/3W match, follow DoA rules, WI’s and procurement policy;
  • Make sure that PO acknowledgment complies with PO requirements prior to invoice issuance (correct PO data, VAT / price / QTY / and in case of misalignment contact the vendor);
  • Contact supplier in case of difference and when data mismatch requires the issuance of additional documentation (invoices or CN’s), or make necessary justifications on the PO according to relevant WI’s;
  • Perform necessary approvals of the invoice in very urgent cases without adjusting PO and according to urgent business requirements;
  • Contact category manager responsible for the strategic procurement in case clarification and support are needed;
  • Perform necessary activities regarding checking that goods and services are received in quantity and quality requested and contact the logistics department or business in case of necessary approval and clarifications;
  • Make approval of service confirmation in the system upon receiving confirmation from the business in case of a 2-way match;
  • Correspond / reply to the task required by the AP department during the process of posting in order to solve the mismatch between invoice and PO;
  • Maintain good relationship with all vendors within the given scope of work in collaboration all the time with category managers;
  • Maintain the list of all open and closed POs with the corresponding PR’s in the P2P folder and SAP;
  • Prepare necessary documentation and reporting on the internal control and management request.

Skill-sets and Requirements

  • Strong negotiation skills
  • Currently in Malta
  • Good command of English

Education & Experience

  • High education in a related field is preferred;
  • Minimum of 2 years experience in procurement
  • MS Office skills - advanced Excel skills;

Job Reference: FQ515


  • Primary job focus
    Supply Chain & Warehousing
  • Job type
    Full Time
  • Employment level
    Intermediate (1-3 years)
  • Employer industry
    Industrial Goods & Services

Supply Chain, Transport & Warehousing Jobs in Malta involve logistics and transportation of products. Jobs in supply chain, transport & warehousing include logistics, procurement, warehousing, supply planning, air, land and sea freight, route operation, drivers and courier roles.

  • Job Reference
    FQ515
  • Closing Date
    31/05/2022
  • Date Published
    29/04/2022
  • Status
    Interviewing

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