Procurement Executive


Our client is seeking a Procurement Executive to join their tea. Reporting to the Director you will be responsible for the Company’s procurement and relevant operational functions, ensuring cost-efficient procurement and use of company resources.


  • To identify potential vendors, provide details of product specifications, solicit bids, and with support from the Operations Department, prepare an analysis of the bids and a final recommendation;
  • Ensure that the necessary research has been carried out (with regards to supplier and product) to be able to select the best procurement strategy;
  • Place orders for stock replenishment on a regular basis, as required, to maintain adequate stock levels and schedule delivery dates and coordinate transportation methods;
  • Provide assistance in preparing the necessary documentation required for tender and proposal submissions, including obtaining the necessary quotations submitted in the required format and compliant with stipulated specifications;
  • Analyse and reconcile supplier’s invoices for all ordered and supplied goods and services;
  • Maintain updated the 'authorised supplier' database as well as maintain accurate recording of all procurement 'projects' in collaboration with Tendering Executive, including up-to-date status such as pending bids/quotations, bids in evaluation and purchase orders issued, at all times;
  • Ensure ordered services and goods are provided satisfactorily as per the specifications and subsequent billing for such services received accurately and in a timely manner;
  • To work closely with Finance, and seek out clarifications with suppliers on invoices;
  • Maintain an up to date and easily accessible filing system for all procurement documents; 
  • Co-ordination with Warehouse Executive carries out physical assets verification (stocktaking) at least once a year;
  • liaise with the Warehouse Executive in situations where items purchased are delivered/ received at the warehouse to ensure that everything ordered is delivered to spec
  • Perform any other assigned duties in relation to this role


  • Previous experience in a similar role within the Building Services Industry will be considered an asset
  • Technically minded with the ability to understand and communicate specifications of products between suppliers and clients 
  • Enterprising, motivated, multi-tasking, accurate and highly organized.
  • Computer proficiency
  • Fluent in both written and spoken English and Maltese;
  • Excellent negotiation and communication skills

Skill-sets and Requirements

Currently living in Malta

Job Reference: AX030

  • Primary job focus
    Supply Chain & Warehousing
  • Job type
    Full Time
  • Employment level
    Intermediate (1-3 years)
  • Employer industry
  • Languages
    English, Maltese

Supply Chain, Transport & Warehousing Jobs in Malta involve logistics and transportation of products. Jobs in supply chain, transport & warehousing include logistics, procurement, warehousing, supply planning, air, land and sea freight, route operation, drivers and courier roles.

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