Office Administrator

Our client, a certified training and educational service provider within the financial services industry is currently seeking an Office Administrator, responsible and accountable for:

• Carrying out delegated tasks for the day-to-day office operations, aligning with the Institute's Committee's directives and the guidance of respective line management.
• Assisting the Head of School in maintaining and creating new education programs.
• Managing the Institute's accounting records, including daily transactions and reconciliations.
• Ensuring proper record-keeping and continuous financial analysis of the various courses offered.
• Maintaining the Institute's customer database.
• Engaging with Institute students and promptly addressing their requests.
• Supporting the organisation of Institute events.
• Aiding in the creation, distribution, and uploading of marketing materials, as well as coordinating social media content as needed.
• Assisting in maintaining and expanding the existing client portfolio.
• Presenting ideas for events and conferences that promote services and products, enhancing the Institute's profile.

Skill-sets and Requirements

• Proficiency in Maltese and English language, both written and spoken, with excellent communication skills.
• Basic knowledge of marketing and competence in using social media.
• The ideal candidate should be self-driven and highly motivated.
• They should be capable of working independently, demonstrating reliability and trustworthiness.
• Strong organisational skills and a commitment to continuous personal growth and lifelong learning are essential.
• A team-oriented approach is a must.
• A strong customer-oriented ethic and an enthusiasm for lifelong learning and personal development.
• Unquestionable integrity with a clean police record.
• Proficiency in event organisation.
• Willingness to adapt to flexible working hours.
• Target-oriented with the ability to work well under pressure and meet tight deadlines.

Education & Experience

• Proficiency in MS Office products, especially Word, Excel, and PowerPoint.
• A minimum academic qualification, preferably in a financial services field, at MQF level 4 or working toward it, is expected.
• Experience in the education sector is given priority but not a must.

Job Reference: RF888