Records Officer


Our client is one of Malta's leading law firms and they are looking to recruit a Records Officer to join their growing team. Reporting to the Senior Manager you will be: 

  • Processing closed files for archiving, which includes putting the company's records physically in the archives.
  • Supporting with the original document scanning and storage in the company's document management system
  • Supporting administrators in getting their files ready for archiving.
  • Ensuring the organisation of the firm's archives, including the creation and upkeep of appropriate finding aids for all of the firm's archives, including those stored off-site.
  • Assisting in the development and upkeep of the company's CRM. Assisting the management in the execution of policies relating to records management, archiving, and digitisation.
  • Assisting with the collection organisation and upkeep as well as the library management system.
  • Assisting, where necessary, in the provision of knowledge services to the firm.

Working hours are 08:30 - 17:00hrs between Monday & Friday.

Skill-sets and Requirements

  • Must be able to communicate clearly and concisely in English and Maltese preferably
  • Must be able to manage time and meet deadlines
  • High level of motivation, energy and enthusiasm
  • Work well under pressure and meet company's demands
  • Must be able to maintain confidentiality

Education & Experience

  • Minimum of A'level standard of education
  • Good level of computer skills with knowledge of MS Office applications, ECDL qualification would be preferred
  • Candidates with previous experience in a similar position and/or environment will be given preference

Job Reference: NK588

  • Primary job focus
  • Job type
    Full Time
  • Employment level
    Entry (0-12 months)
  • Employer industry
    Legal Services
  • Languages
    English, Maltese

Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.

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