Personal Assistant

  Central Malta  |  €33,000 - €36,000 Annually 

Our client is a leading financial institution in Malta. As they are growing, they would like to engage a Personal Assistant to the Head of Department to assist with the day to day operations, projects, budgets and other tasks 

The Role

  • You will assist the Head with all communications within the department and with other departments. You will also be the point of contact as well 
  • You will ensure that agreed initiatives with other departments are being handled by the respective Heads of Departments 
  • Recording and distributing minutes of meetings, filing reports and other documents, prioritise emails and phone calls, arrange meetings and business events, including conducting meetings when necessary 
  • Organize and coordinate events for the department, including brainstorming and implementing morale-boosting initiatives.
  • Ensure that regulatory tasks and commitments are seen to by task owners 
  • Collating budgets for the department, challenging if necessary and then communincate approved budgets 
  •  Learn and use basic systems for procurement, payment, and other administrative functions
  • Network and build relationships within the organization to facilitate information flow and collaboration
  • You will collate the necessary data from different sources and present to the Senior Managers 
  • Ensure that agreed project timeframes are kept by all concerned
  • Will have an element of administration work and customer service

Requirements

  • Have previous experience of a Personal Assistant preferably in a corporate enviornment
  • Have strong Project Management skills
  • Be highly IT literate
  • Have excellent communication skills
  • Can prepare excellent presentations

Education and Experience

  • Preferably have a tertiary degree

Benefits

  • A very attractive benefits package is in place

Job Reference: FD357


  • Category
    Administrative
  • Job type
    Full Time
  • Employment level
    Experienced (3 years +)
  • Work Location
    On Premises
  • Employer industry
    Banking
  • Languages
    English, Maltese

Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.

  • Job Reference
    FD357
  • Closing Date
    30/06/2024
  • Date Published
    23/05/2024
  • Status
    Evaluating CVs

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