Our client, a leading law firm, is looking to employ a Personal Assistant to report directly to the Partners of the law firm in a number of administrative tasks. As the Personal Assistant you will:
- Organise and manage the Partner's work, engagements, and work environment.
- Maintain and update the Partner's schedule, including travel arrangements and conferences.
- Handle incoming communication, such as emails and correspondence, and draft letters and documents as needed.
- Prepare meeting agendas and attend client meetings to record minutes and follow up on action points.
- Manage tasks related to University lecturing and speaking engagements.
- Assist with administrative work, including reports and documents.
- Fulfill administrative responsibilities for Directorships and Compliance Officer appointments.
- Assist in tender submissions.
- Support the establishment of client records management systems.
- Greet clients attending meetings.
- Perform other tasks and duties as requested by the Partner.
Skill-sets and Requirements
- Possess a friendly demeanor and prioritize client satisfaction.
- Demonstrate self-motivation, organization, and efficiency with the ability to handle multiple tasks.
- Show enthusiasm for learning and developing technical skills relevant to the job.
- Exhibit strong written and verbal communication skills in English, including report writing.
- Have proficiency in MS Office applications.
- Maintain composure in stressful situations.
Education & Experience
- A minimum of 3 years experience working in a similar role.
- Having exposure to Law or Corporate Service Providers.
Job Reference: XQ203
Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.