Personal Assistant

Malta  |  up to €35,000 

Our client, a leading company within the FMCG Imports and Distribution and Retail industry, is recruiting for a Personal Assistant to support the CEO. Your roles and responsibilities will include the following:

  • Organizing and maintaining the CEO’s diary, including the management of meetings and appointments and available time for direct reports on a daily, weekly and monthly basis
  • Organising travel arrangements and meetings on behalf of the CEO/C-Suite Team when the need arises
  • Supporting with general office management as well as the preparation of boardrooms and meeting rooms ahead of meetings
  • Screening telephone calls, enquiries and requests. Handling them when appropriate and welcoming the CEO’s guests.
  • Dealing with written correspondence, writing emails/letters and corporate documentation, highlighting any items for the CEO’s immediate attention
  • Carry out specific projects, research, and administration as required by the CEO
  • Take minutes during meetings and prepare the necessary meeting packs when necessary
  • Management of files to achieve the maximum effectiveness
  • Assisting CEO/C-Suite with any ad-hoc requests

Skill-sets and Requirements

  • Strong administrative and personal assistant skills with an ability to work well in a fast- paced environment;
  • An effective planner with proven time management skills and attention to detail
  • Excellent verbal and written communication skills in English is required whereas in Maltese would be beneficial
  • Be alert and hard working
  • Comprehensive capabilities in Microsoft Office, and Gmail/Outlook
  • An understanding of general business management such as budgets, forecasts and reporting is a plus

Education & Experience

  • Minimum of 3 years experience in a similar role, assisting a senior executive is required
  • Having a diploma in administrative studies or similar is preferred

Job Reference: RK044

  • Primary job focus
  • Job type
    Full Time
  • Employment level
    Experienced (3 years +)
  • Employer industry
  • Languages
    English, Maltese

Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.

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  • Date Published
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