Personal Assistant


In this position of a Personal Assistant - Malta you will provide personalized secretarial and administrative support in a well-organized and timely manner. The person holding the position will work on a one-to-one basis on a variety of tasks related to the CEO’s working life and communication.

Responsibilities include:

  • Acting as the point of contact between the management and internal/ external clients
  • Screening and directing phone calls and distributing correspondence
  • Handling requests and queries appropriately
  • Managing diary and scheduling meetings and appointments
  • Managing travel arrangements
  • Carrying out background research
  • Assisting in general office administration
  • Taking dictation and minutes
  • Producing reports, presentations and briefs
  • Devising and maintaining an office filing system
  • Managing CEO’s Social Media Profiles

Skills & Experience

  • Has knowledge of office management systems and procedures
  • Is proficient in MS Office, especially Excel (or will be sent to course)
  • Has outstanding organizational and time management skills
  • Is up-to-date with the latest office gadgets and applications
  • Has the ability to multitask and prioritize daily workload
  • Values discretion and confidentiality
  • Has the ability to work in a flexible manner – out of hours as required
  • Understands the sales process and is happy in a sales environment
  • Any experience in marketing, social media, and Real Estate will be considered an asset.
  • Excellent native level of verbal and written communications skills in English, Maltese would also be preferred
  • Currently living in Malta

Skill-sets and Requirements

Currently living in Malta

Job Reference: LU057

  • Primary job focus
  • Job type
    Full Time
  • Employment level
    Intermediate (1-3 years)
  • Employer industry
    Real Estate
  • Languages

Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.

  • Job Reference
  • Closing Date
  • Date Published
  • Status

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