Personal Assistant to the General Manager

  South of Malta  |  €29,000 - €35,000 Annually 

Our client, an international company operating within the Aviation industry, is recruiting for a Personal Assistant to provide comprehensive support to the General Manager within the organisation. Your duties will include;

  • Efficiently managing the General Manager's schedule, communications, and various administrative tasks. 
  • Scheduling appointments, meetings, and travel arrangements, optimizing daily schedules, providing reminders and preparatory briefs, and serving as the primary gatekeeper for communications. 
  • Drafting and editing correspondence, reports, and presentations, organizing meetings, and ensuring productive outcomes. Proactively following-up on action items, managing travel plans, and assisting in project management tasks.
  • Overseeing budget reviews, maintaining Key Performance Indicators (KPIs), coordinating updates to the KPI dashboard, and managing corporate events. 
  • Serving as the initial point of contact for the General Manager, handling inquiries with tact, and managing personal tasks with discretion. 
  • Supporting office operations, handling confidential information, and providing ad-hoc support for special projects. 
  • Overall, the focus is on optimizing the General Manager's time, ensuring effective communication, and supporting strategic objectives.

Skill-sets and Requirements

  • At least 2 years’ experience in a similar role.
  • Be an effective planner with proven time management skills is necessary
  • Have attention to detail, personal commitment, efficiency and great team liaison skills
  • Excellent written and oral communication skills in English and Maltese
  • Possess excellent word processing and IT skills, including a range of software packages and comprehensive capabilities in Microsoft Office (Word, Excel, Power Point and Outlook)
  • Ability to work under pressure and to tight deadlines, demonstrative flexibility and adaptability.
  • Is able to be discreet and maintain high levels of confidentiality.

Education & Experience

A Diploma level of education (MQF Level 5) or equivalent preferably in administration, management or a related subject.

Job Reference: WV771

  • Primary job focus
  • Job type
    Full Time
  • Employment level
    Experienced (3 years +)
  • Work Location
    On Premises
  • Employer industry
  • Languages
    English, Maltese

Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.

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