Personal Assistant to Director

Our client requires the support of a Personal Assistant to join their team. This exciting opportunity requires the individual to

• Assist in the office's day-to-day operations
• Develop and overseeing the application of office administration policies and procedures in order to maximize results and improve the administration function
• Assist with various administrative tasks such as managing and maintaining physical and electronic filing systems
• Assist in the organization of board meetings, organize appointments, and function as a co-ordinator to ensure the smooth running of the office
• Coordinate work schedules with auditors and other specialists
• Assist in the preparation of letters, reports, and presentation materials
• Follow up on current tasks and, if needed, communicate with key team executives across the Group businesses
• Coordinate and communicate with banks to guarantee timely filing of papers, including:
  • KYC procedures include the gathering of due diligence information
  • Reviewing sanction letters and putting together a report on group facilities
  • Reviewing security arrangements with banks and coordinating property values are two things I'm working on right now
  • Interaction with banks on a daily basis in connection to Group companies
• Ensure ongoing communication with appropriate local regulatory bodies, assisting in the compilation and timely submission of required documentation
• Keep track of new notices and regulations in our database
• Review and update organizational charts, corporate profiles, and other similar duties

Skill-sets and Requirements

• The ability to meet deadlines and multitask
• Work well both individually and in a team
• Professional approach whilst being meticulous, organized and dependable.
• Excellent communication and organising skills

Education & Experience

• 'A' Level standard of education is required
• Proficient use of MS Office Applications
• Two years experience in Administration and/or Finance related environment
• Professional level of English & Maltese is a must

Benefits

• Free Parking
• Health Insurance
• Study leave (if relevant)

Job Reference: JP175