Personal Assistant ( to CEO)


Our client who specializes in one of Malta's leading Retail industries is looking for a Personal Assistant to the CEO. Your roles and responsibilities will include the following: 

  • Screening telephone calls, inquiries, and requests handling them when appropriate, and welcoming the CEO’s guests
  • Liaising with clients, suppliers, advisors, shareholders, intercompany directors, and other staff;
  • Organizing and maintaining the CEO’s diary, appointments, and available time for direct reports n a daily/weekly basis as needed
  • Dealing with correspondence, writing emails/letters and corporate documentation and delegating work where relevant, highlighting any items for the CEO’s immediate attention
  • Arranging and coordinating business trips (including flights and accommodations), ensuring the CEO is well-prepared for meetings/business trips, preparing meeting agendas
  • Designing and producing documents, briefing papers, reports and presentations
  • Processing the CEO’s business expenses and other administrative items
  • Carry out specific projects, research, and administration as required by the CEO
  • Ensuring the CEO receives financial presentations and management accounts prior to submission to the Board of Directors in time for correct review and signoff;
  • Assist CEO to prepare Monthly Executive Report for presentation to the SLT, Chairman, and Board of Directors;


Skill-sets and Requirements

  • An effective planner with proven time management skills and attention to detail
  • An understanding of confidentiality issues and the use of discretion
  • An understanding of general business management such as use and need for budgets, management account, commercial proposals and reports, client relationships
  • Comprehensive capabilities in Microsoft Office, especially Excel and Power Point and good excellent presentation skills

Education & Experience

  • Previous experience in a similar position is a must
  • Strong administrative and personal assistant skills with an ability to work well in a fast paced environment;

Job Reference: JC887

  • Primary job focus
  • Job type
    Full Time
  • Employment level
    Experienced (3 years +)
  • Employer industry
  • Languages
    English, Maltese

Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.

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