Personal Assistant (Managing Director)


Our client, a well-established company in import, distribution, and retail requires a Personal Assistant to support the Managing Director. Your main responsibilities will include:

  • Managing the MD's diary which involves liaising with high profile and senior external stakeholders to schedule appointments
  • Providing the first point of contact for telephone and email inquiries to the MD
  • Managing projects on behalf of MD
  • Supporting MD in compilations of reports such as data collections, research and creating presentations
  • Acting as a liaison and pricing support to BODs - Handling all logistics for board meetings, events, draft agendas, and distribution of presentation materials 
  • Recording meeting minutes 
  • Following up on all tasks, initiatives, and reports to ensure delivery on deadlines
  • Maintaining efficient coordination and communication with the management of business units of other companies under the same directorship
  • Managing all aspects of the organization's office services
  • Organizing events including meetings, lunches and dinners as requested by MD
  • Maintaining a calendar of deadlines
  • Managing petty cash reimbursements and reconciliation 

Skill-sets and Requirements

  • Minimum of 3 years experience in a similar position
  • proficiency with application tools such as Word, Excel & Powerpoint
  • Self-motivated, well organized and having good communication skills
  • Ability to work well within a cross functional team

Job Reference: JG424

  • Primary job focus
  • Job type
    Full Time
  • Employment level
    Intermediate (1-3 years)
  • Employer industry
    Import, Wholesale & Distribution
  • Languages
    English, Maltese

Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.

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