Personal Assistant (Definite)

  South of Malta

Our client is looking for a PA (Maternity Cover - 10 months) to support the CEO in daily operations. 

  • Act as the main point of contact for Executives and manage their offices in their absence
  • Ensure confidentiality and compliance with company policies
  • Establish and maintain systems for efficient office operations
  • Provide secretarial and administrative support, including:
  • Word processing, database, and spreadsheet management
    • Email management
    • Filing, photocopying, and scheduling meetings
    • Organizing catering and travel arrangements
    • Assisting with reports, correspondence, and meeting minutes
  • Support other Directors as needed
  • Take on additional duties as assigned by management
  • Maintain communication with internal and external stakeholders, including senior management
  • Report daily on share and bond transactions on the Malta Stock Exchange
  • Replicate LinkedIn posts on the company website to ensure a consistent online presence
  • Update social media and website content regularly from all company entities
  • Communicate quarterly with country managers to ensure proper online representation
  • Follow up with country managers for content and updates for publication
  • Manage Executives' calendars, scheduling, and prioritizing appointments and travel
  • Coordinate document preparation, scheduling, and logistics for Board of Directors and Annual General Meetings
  • Handle incoming and outgoing correspondence, ensuring timely responses
  • Review and prioritize incoming correspondence, drafting responses as needed.

Requirements

  • Must have a valid driving license.
  • Must be living and working in Malta
  • Advanced knowledge of MS Office and comfortable learning new technical systems as needed.

Education and Experience

  • Previous experience in a similar role.
  • MQF Level 5 of Education in Business Administration or equivalent.
  • At least 3 years’ experience of providing PA services at Executive Director/Director level.

Job Reference: QM797


  • Category
    Administrative
  • Job type
    Full Time
  • Employment level
    Experienced (3 years +)
  • Employer industry
    Oil, Gas & Energy
  • Languages
    English, Maltese

Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.

  • Job Reference
    QM797
  • Closing Date
    29/11/2024
  • Date Published
    03/10/2024
  • Status
    Evaluating CVs

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