PA to the CEO

Our client is looking to recruit a PA to the CEO. The chosen candidate will:

• Efficiently manage the CEO’s daily schedule by scheduling appointments, meetings, and travel arrangements;
• Optimize the CEO’s time by providing timely reminders, preparing briefs, and serving as the primary gatekeeper for all communications;
• Oversee and coordinate Executive Committee meetings on a monthly basis, ensuring smooth logistics, scheduling, agenda preparation, and document distribution;
• Prepare and coordinate materials for other high-level meetings attended by the CEO;
• Attend meetings as required, take minutes, and ensure follow-up on action items;
• Draft, edit, and review correspondence, reports, presentations, and other documentation as needed;
• Assist in organizing and managing internal meetings, ensuring clear outcomes, and following up on key deliverables;
• Assist the CEO in managing special projects, ensuring timelines and deliverables are met;
• Provide ad-hoc support on various administrative and operational tasks as required;
• Handle sensitive and confidential information with the utmost discretion;
• Manage personal tasks for the CEO with tact and professionalism;
• Build and maintain strong relationships with internal and external stakeholders including executives, board members, clients, and partners;
• Act as the first point of contact for inquiries directed to the CEO, managing responses and routing queries appropriately;
• Support day-to-day office operations to ensure smooth workflows;
• Provide administrative support for special projects, ensuring efficiency and timely completion.

Requirements

• Strong organizational skills with a proactive and detail-oriented approach
• Excellent communication and interpersonal skills.
• Ability to manage confidential information with a high level of discretion.
• Ability to multitask and prioritize in a fast-paced environment.
• Strong relationship-building skills with both internal and external stakeholders.

Education and Experience

• Bachelor’s degree in Business Administration or a related field is given preference.
• Proven experience as an Executive Assistant or in a similar high-level administrative role is a must.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

Benefits

• Performance Bonus
• Allowances
• Company Discounts

Job Reference: FS310