PA for the Director of Construction and Development

  Central Malta  |  €35,000 - €39,000 Annually 

Our client, a strongly established group of companies, is looking for a PA to the Director. The chosen candidate will be required to support with secretarial and Personal processes, including:

  • Schedule appointments, meetings, and travel arrangements;
  • Ensure the Director's calendar is up-to-date and conflicts are minimized;
  • Draft and edit correspondence, reports, presentations, and other documents;
  • Ensure accuracy and professionalism in all written communications;
  • Gather and analyze data for meetings, projects, and presentations;
  • Provide summarized information and insights to support decision-making;
  • Serve as the liaison between the Director and internal/external stakeholders;
  • Communicate effectively on behalf of the Director to maintain strong professional relationships;
  • Prepare agendas, take minutes, and follow up on action items;
  • Ensure meetings are well-organized and productive;
  • Manage incoming calls, emails, and other communications;
  • Prioritize and respond to messages on behalf of the Director;
  • Keep files, records, and documentation organized and accessible;
  • Ensure proper filing systems are in place and maintained;
  • Help prepare contracts, proposals, and other formal documents;
  • Ensure all documents are accurate and meet required standards;
  • Safeguard sensitive information and ensure confidentiality;
  • Follow protocols for secure handling of information;
  • Order supplies, manage office equipment, and oversee office operations;
  • Ensure the office runs smoothly and efficiently
  • Schedule personal appointments and coordinate family events;
  • Organize personal travel plans and accommodations;
  • Ensure all arrangements meet the Director’s preferences;
  • Track personal expenses and manage budgets;
  • Provide support in personal financial planning;
  • Undertake special tasks assigned by the Director, both professional and personal;
  • Ensure successful completion of these projects within set deadlines.

Requirements

  • Strong organizational and time management skills.
  • Excellent written and verbal communication abilities.
  • Discretion and ability to handle confidential information.
  • Strong interpersonal skills and professional demeanor.
  • Ability to multitask and prioritize effectively.

Education and Experience

  • Proficiency in office software (e.g., MS Office Suite).
  • Bachelor’s Degree in Business Administration, Management, or related field preferred, or equivalent experience.

Job Reference: EZ137


  • Category
    Administrative
  • Job type
    Full Time
  • Employment level
    Experienced (3 years +)
  • Work Location
    On Premises
  • Employer industry
    Construction
  • Languages
    English, Maltese

Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.

  • Job Reference
    EZ137
  • Closing Date
    30/06/2024
  • Date Published
    11/06/2024
  • Status
    Shortlisting

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