Operations Executive

  Central Malta  |  €30,000 - €40,000 Annually 

A client of ours operating in Building Management Systems and Automation is searching for an Operations Executive to join their organisation, reporting directly to the Managing Director. 


  • Assist the director in tendering processes, including preparing documents and submitting bids, whilst monitoring all processes and communicating updates to the relevant teams
  • Maintain accurate records of tender submissions and outcomes.
  • Issue quotes to clients accurately and promptly, ensuring compliance with company policies and procedures.
  • Support the director with day-to-day administrative tasks, such as scheduling meetings, managing emails, and organizing documents.
  • Perform data crunching and analysis to generate insights and support decision-making processes.
  • Collaborate with vendors and suppliers to obtain pricing information for quotations and maintain a positive working relationship
  • Collaborate with team members to ensure smooth and efficient operations within the organization.
  • Handle ad-hoc tasks as assigned by the director or other team members.


  • Candidates must already be in Malta, with the legal right to work in Malta
  • Fluency in Maltese AND English is a must
  • Proficiency in Microsoft Office tools
  • Ability to multitask and prioritize tasks effectively in a fast-paced environment
  • Strong attention to detail and ability to maintain accuracy while working under pressure.
  • Candidates must be mature, solutions-oriented, reliable and able to take initiative
  • Proactive attitude and willingness to take initiative
  • Flexibility to changing exigencies

Education and Experience

  • Previous experience in a local technical or administrative role is a must
  • Previous experience in tendering or issuing quotations is highly preferred
  • Qualifications in Engineering, Design & Technology, or in Business Administration are highly preferred
  • Bachelor Degree as a minimum is required

Job Reference: DN015

  • Category
  • Job type
    Full Time
  • Employment level
    Experienced (3 years +)
  • Work Location
    On Premises
  • Employer industry
  • Languages

Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.

  • Job Reference
  • Closing Date
  • Date Published
  • Status
    Evaluating CVs

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